The Accounts Payable Coordinator provides financial, clerical and administrative support services to ensure the efficient, timely and accurate billing of accounts. They are responsible for reconciling customer payable balances.

Essential Responsibilities:

• Coordinate Accounts Payable invoice processing, including (but not limited to):
• Matching Purchase Orders to invoice pricing/quantities/etc.
• Matching Barge Logistic traffic to invoiced events
• Review/Entry of manually entered invoices outside of the requisition software
• Manage the entire Accounts Payable process, including:
• Building and maintaining positive relationships with vendors
• Supporting check disbursements
• Monthly close of invoiced purchase orders
• Handling annual 1099’s and tax-related matters, including state sales & use taxes.
• Develop, implement, and maintain systems, procedures, and policies related to accounts payable functions to ensure compliance with company guidelines.
• Code credit card transactions and expense reports accurately and ensure proper authorization.
• Assist the Accounts Payable Manager with special projects, such as vendor or spend analysis, as needed.
• Provide supporting AP and payment documentation as necessary related to the annual year-end audit.
• Provide support to all departments by helping with filing, making copies, creating/ maintaining files and preparing reports.
• Other miscellaneous tasks as assigned.

Minimum Requirements:

• Associate degree in Accounting, Business Administration, related field, or equivalent work experience.
• 2+ years of experience in accounts payable or related field.
• Proficiency in accounting software and Microsoft Office Suite + Teams, particularly Excel
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and accuracy is crucial.

Preferred Qualifications:

• Bachelor’s degree in Accounting, Business Administration or relevant field
• Experience with Microsoft GP

Physical Capabilities:

• Carry, push, pull or move 10 pounds regularly, or up to 20 pounds occasionally
• Ability to sit up to 8 hours per day